Privacy Policy

Last revised on April 12, 2012

Varsity Monitor collects personally identifiable information from you solely to operate as described in the “How We Use Your User Information” section below.We will not sell your personally identifiable information to advertisers or spammers. We will only share the information we collect from you as described in the section below entitled “How We Share Your User Information.”

We at Varsity Monitor, LLC (“we” or the “Company”) respect your privacy and value the relationship we have with you.  This Privacy Policy is designed to show you what information about you we collect through the Varsity Monitor Application for Facebook’s social network (hereafter the “VM Application”) and on Varsity Monitor’s website at www.varsitymonitor.com, and how we use and share that information.  We do not control and are not responsible for any use or processing by Facebook of your information and, consequently, strongly suggest that you review Facebook’s own Privacy Policy and other terms and conditions of use before you start using that social network.

Information We Collect About You

Varsity Monitor reviews your social media postings and friend connections on Facebook to identify possible infractions against the social media, eligibility, or behavioral standard policies set by your team, school, or institution.  In order to facilitate this process, the VM Application collects that information and content, which you have made visible to “Everyone” on Facebook, as well as the information Facebook designates as your publicly available information.  This information includes:

  • name
  • profile picture
  • gender
  • current city
  • networks
  • friend list
  • pages

In addition, when firstusing the VM Application, you will be asked to grant us access to limited, additional Facebook Information that was (1) posted by you; (2) posted or tagged to your account by other Facebook users; or (3) associated with your account by Facebook.  This additional information includes:

  • your contact information, including your email address, phone number and mailing address
  • items you have “liked”
  • your profile information
  • posts in your newsfeed
  • photos and videos you have uploaded to Facebook
  • your calendar of events
  • your custom friend lists
  • your online presence
  • your “check-ins” and friends’ “check-ins”
  • your family members and relationship details and status
  • information about your friends including:
  •  names & social media ids
  •  profile info if it is public
  •  pictures / videos if user / student is tagged
  •  anything posted to user / athletes wall- such as comments, photos, posts, videos etc.

Even if you have not explicitly allowed us access to your Facebook Information, subject to your Facebook settings, we may collect information about you to the extent it is posted to, or associated with the Facebook accounts of your friends who have authorized us to collect their Facebook Information.  In addition to the Facebook Information, itemized above, we may collect information we receive from you in connection with your requests for customer support, your user feedback or other communications you direct to us.  All the foregoing information collected by the Company is collectively referred to in the Privacy Policy as “Your Information.”

The VM Application does not collect, and Your Information does not include, any information or content regarding you that is not listed above.

How We Use Your Information

The Company will collect and use Your Information only for purposes of monitoring and identifying possible social media policy, behavioral, or eligibility violations as defined by your team, school or institution.  This is accomplished generally by electronic and manual Key-word, key-issue searches of Your Information, as well as by visual inspection of photographs and videos.

How We Share Your Information

The Company may share Your Information with the following parties in the following cases:

  • With Authorized Representatives of Your Team, School or Institution: Your Information, collected via the VM Application, will be shared only with authorized representatives of your team, school, or institution, which may include administrative members of the organization as well as coaches.  In addition, the Company will only disclose Your Information upon the finding of an actual or suspected violation as defined by your team, school or institution, and will include only such information as is reasonably related to such actual or suspected violation.  All disclosures will be transmitted via a secure communication platform.  For more information regarding the identities of the authorized representatives at your team, school, or institution, please contact us at support@varsitymonitor.com.
  • As Required by Law: The Company may share Your Information in response to a legal request (like a search warrant, court order or subpoena), if we have a good faith belief that the law requires us to do so.
  • To Prevent Harm or Loss: The Company may share Your Information when there is a good faith belief that it is necessary to: detect, prevent and address fraud and other illegal activity; and to prevent death or imminent bodily harm.
  • With Your Consent: The Company may share Your Information with other third parties with your consent.
  • In Connection With a Sale of Our Business: The Company reserves the right to transfer Your Information in the event we sell or transfer all or a portion of our business or assets.  Should such a sale or transfer occur, we will use reasonable efforts to direct the transferee to use Your Information in a manner that is consistent with this Privacy Policy.
  • The Company will not provide Your Information to third parties for any other purposes, including for marketing their products or services to you; however, we do not control and are not responsible for Facebook’s own use of your content and information  that it independently collects.

Your Access To Your Information

In the event that Your Information is disclosed to your Institution, the Company will provide you with a copy of all such disclosed information at the time of such disclosure.  In addition, upon your request, we will provide you with access to Your Information that we have retained, and enable you to review, correct, update, block or delete the information where it is inaccurate.  We provide initial responses to access requests within a reasonable period of time, typically within thirty days. Subject to applicable law, we may be required to limit or deny access to Your Information where providing such access is unreasonably burdensome or expensive under the circumstances.

How We Protect Your Information

The Company maintains administrative, technical and physical safeguards designed to protect Your Information against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use.  While we cannot guarantee that no accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure or use of Your Information will occur, we undertake commercially reasonable measures  to prevent such occurrences.

Your Privacy Rights and Choices

You may stop the Company from collecting and using Your Information at any time by (i) uninstalling the VM Application and setting your Facebook privacy settings to prevent the VM Application from accessing Your Information through your friends or (ii) by deleting your Facebook account.  To have all Your Information removed from Varsity Monitor, please contact us at removal@varsitymonitor.com.  Please note that any request for removal will be reported to the appropriate team, school, or institutions authorized representative, but that notice will not delay the removal of the content.

Updates to This Privacy Policy

This Privacy Policy may be updated periodically and without prior notice to you to reflect changes in our information processing practices or for any other purpose.  We will post a notice on our website and in the Info section of VM Application to notify you of any significant changes to the Privacy Policy, and will indicate there and at the top of the Privacy Policy when it was most recently updated.

How to Contact Us

If you have any questions or comments about this Privacy Policy, please contact us by email at support@varsitymonitor.com.